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We are assisting our client, Kentucky School Boards Association (KSBA), with the hiring of a Policy & Procedure Consultant/eMeeting Trainer.

The Kentucky School Boards Association was established in 1936 and represents 857 school board members from across the Commonwealth to provide superior service, support and training, aiding in the effort of providing the best education possible for public school students across Kentucky.

As Kentucky’s leading advocate for public school boards, KSBA empowers local districts through superior support, service and training.

“Across the Board: Service, Support & Success”

This is direct hire opportunity located in Frankfort, KY paying $38,000 to $45,000 per year.
Under the direct supervision of the Director of Policy Services, a Policy/Procedure Consultant oversees day-to-day maintenance of district policies, procedures and other services for assigned districts. During the annual update, the Policy/Procedure Consultant assists with preparation of customized updates. As a member of the professional staff, this employee may be called on to represent the Association at conferences and to implement projects in keeping with the Association’s Strategic Plan.

Develops and maintains policies, procedures and related products and services for assigned districts.
Conducts policy audits as requested by assigned districts.
Reviews materials provided by districts, such as correspondence, minutes and handbooks, to identify and address policy/procedure implications.
Oversees all documents transmitted to assigned districts to assure accuracy of content and format.
Assists in maintaining complete policy, procedure and correspondence files, databases, and records.
Assists with the annual updating process as requested by the Director, including review of federal/state legislation and regulations for anticipated impact on district policies and procedures.
Assists with initiatives assigned by the Director, including research for, and development of, related publications, products and services, such as training, handbook development and online related offerings.
Serves as a professional liaison with personnel and board members from assigned districts in providing timely and accurate responses to requests and inquiries, including acting as a liaison to other departments when requested by the Executive Director.
Designs and delivers policy-related training, both for service subscribers and for events sponsored by other departments and assists in the planning of those events. Position also assumes responsibility for providing additional trainings as assigned by the Executive Director.
Acquaints subscribers to other services offered by the Association.
Represents Association in collaborative efforts with other agencies as requested by the Director.
Attends committee meetings and any other planning meetings as assigned by the Director, including representing the Association in collaborative efforts with other agencies.
Participates in professional organizations and activities, as requested by the Director.
Serves as a trainer for eMeeting service in collaboration with the lead eMeeting trainer and under the direction of the Director of Policy Services.
Provides troubleshooting assistance for eMeeting users, including serving as the on-call staff member in a monthly rotation.
Contributes to the planning and implementation of KOSAA activities as assigned by the Director.
Within six (6) months of initial employment, must achieve a working knowledge of policy and procedure reference manual contents and related legal references.
Helps to identify and lead development of new service strands and/or operational strategies to be considered, including collaboration with other  staff in development and promotion of new initiatives and completion of projects not exclusively or directly produced by the Policy unit.
Provides leadership and assistance to the Director in support of on-going initiatives, as specified or assigned by the Director.
Assists with initiatives assigned by the Director, Executive and Associate Executive Directors, including research for, and development of, related publications, products and services, as well as provide written comments/reviews of proposed legislation for impact on the company and its membership.
On an as-needed basis, serves as backup for designated educational cooperative monthly meetings. *
On an as-needed basis, fills in for absent employees in other positions. *
Perform all other job-related duties as assigned by the supervisor. From time to time employees are required to assist other units as part of their regular job duties (for example, after completing assigned work and/or during lulls in workload). *
Cultivates goodwill and uses diplomacy, teamwork and effective interaction skills necessary to gain and retain the respect of external callers, membership, district personnel, other education professionals and  staff.
Regular in attendance (absences do not affect work performance; adheres to scheduled arrival and departure time; notifies manager in a timely manner of anticipated and unanticipated absences; does not exhibit continued exhaustion of leave; works extra hours when needed; identifiable pattern of usage may need to be reviewed).
*Non-essential function
Minimum of bachelor’s degree required (with preference for major or minor in English and a master’s degree).
A minimum of three (3) years of experience in one of the following:  Kentucky public schools (highly desirable), legal, or office administration.
Familiarity with paperless board meeting programs a plus.
Strong team player with excellent interpersonal, presentation/training and communication skills (both oral and written).
Must have the ability to effectively plan and carry out detailed projects.
Must be innovative and creative.
Highly organized and detail oriented with the ability to manage multiple and diverse projects and tasks and meet deadlines.
Accurate and timely in following record keeping procedures and program utilization steps.
Self-starter, task-oriented and able to work for extended periods at a computer terminal.
Superb computer-processing skills, including use of Word, Excel, PowerPoint and Outlook (including software and online applications).
Able to function with a minimum of supervision.
Must possess and exhibit professional maturity and dependability. Position frequently requires employee to handle confidential information with discretion and professionalism.

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