Website Louisville Transit Authority of River City

ADMINISTRATIVE ASSISTANT MAINTENANCE
Full-time RegularClericalUNION STATION, LOUISVILLE, KY, US
YesterdayRequisition ID: 1007Applyto ADMINISTRATIVE ASSISTANT MAINTENANCE

 

GENERAL SUMMARY:

Plans, coordinates and oversees the day-to-day development and implementation of various administrative and operational support related processes for the maintenance department to include:   personnel actions, maintenance of staff roster ID’s and work schedules, documents and data control, timekeeping, purchase requests and file management.  Coordinates and responds to requests for information from other TARC departments. Prepares monthly usage and other reports as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform administrative duties by greeting visitors to Maintenance Dept., answer telephone/screen calls, maintain files and draft correspondence

Process Purchase Orders and Prepare check requests
Order office supplies for Maintenance (29th St. and Union Station)
Coordinate travel arrangements for Director and Maintenance employees
Prepare, post, and award job sign-ups
Prepare shoe and tool allowance list
Maintain Director’s calendar, scheduling appointments and conferences and making necessary arrangements, including notifying participants and assembling any pertinent data.
Ensure all team members have correct uniforms – work with contractor to settle any discrepancies.
Create and maintain new equipment profiles in Ellipse.
Investigate and respond to customer complaints related to Maintenance (via Trapeze).
Assist with vacation pick for all team members (includes annual, anniversary and day at a time vacation time)
Prepare weekly timesheets/timecards and maintain timekeeping records while tracking attendance.
Maintain gas mileage records for all TARC vehicles.
Review work orders daily for accuracy and completion.
Maintain employee rosters and seniority lists.
Performs other duties as assigned
Additional Responsibilities

Assist with budget preparation
Prepare FFTS Daily report (Fuel Consumption and Mileage report)
NTD/Section 15 – Calculate and maintain fleet information reported to NTD annually.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

High School diploma or GED
Three (3) to five (5) years of experience in office administration.
Good communication and interpersonal skills
High degree of computer skills and familiarity with office software applications and office equipment.
Must be well organized and have strong administrative skills with ability to multi-task.
Successful performance on pre-employment tests.
Note: An equivalent combination of related education and experience may be substituted for the above stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

WORKING CONDITIONS:

Much of the work is performed in a moderately noisy office setting, with frequent interruptions and a varied work day. Work may require some level of mobility including lifting or moving materials. The Employee will be exposed to dust, orders, diesel fumes and/or airborne particles.

Comprehensive Benefits:

Medical, Dental, Vision, Life and Disability Insurance
Participation in County Employee Retirement System (CERS)
Paid Holiday
Paid Sick Leave and Vacation
Employee Assistance Program
On-site Fitness Facilities

To apply for this job email your details to ljones@ridetarc.org