Director of Finance & Administration

Position Summary The Director of Finance & Administration leads the day‑to‑day financial and administrative operations of both Louisville Tourism and Louisville Hotel Partnership, driving execution of financial priorities and ensuring effective and efficient organizational performance. The Director oversees accounting operations, financial reporting, budgeting, cash flow, payroll, benefits, HR coordination, compliance, and internal controls, while ensuring accuracy, timeliness, and strong operational discipline across all functions. Primary Responsibilities: Financial Operations & Reporting

• Lead and manage the monthly close process, including oversight of accounts receivable, accounts payable, payroll, and general ledger activities.
• Review financial statements, reconciliations, and supporting schedules to ensure accuracy, completeness, and compliance with policies.
• Prepare internal financial reports, variance analyses, and supporting documentation for leadership review.

• Assist with the annual operating budget development process, coordinating closely with department leaders.
• Monitor budget-to-actual performance and conduct regular financial reviews with departments.
• Analyze organizational spending and identify opportunities for cost control, efficiency improvements, and resource optimization across departments.
• Develop forecasts and scenario analyses to support financial planning and decision-making.

• Own and maintain the organization’s cash flow forecast, including assumptions, timing, and liquidity analysis.
• Monitor cash balances and short-term financial position, coordinating with the CFO on funding needs.
• Support overall treasury management through timely and accurate financial insights.

• Oversee payroll processing and review outputs to ensure accuracy, timeliness, and compliance.
• Administer employee benefits programs, including renewals, open enrollment, and vendor coordination.
• Manage insurance programs, including renewals, coverage tracking, and claims coordination.

• Serve as the primary liaison with HR consultants and support HR-related processes and compliance.
• Ensure HRIS data integrity, including performance reviews, compensation changes, and employee records.
• Support employee-related initiatives and coordinate administrative HR activities.

• Ensure timely and accurate completion of SPGE compliance requirements and regulatory filings.
• Oversee preparation and filing of sales tax, Kentucky Retirement System, and other required reports.
• Coordinate external audits, including preparation of schedules and responses to auditors.

• Oversee contract coordination and documentation processes in partnership with the Procurement Manager.
• Support procurement compliance, including RFP processes and purchasing documentation standards.
• Review routine contracts and agreements, escalating complex or high-risk items to the CFO.

• Maintain and enforce internal controls and segregation of duties across financial processes.
• Oversee financial systems, including accounting, expense reporting, and HRIS platforms, ensuring data integrity and access controls.
• Maintain and update financial policies and procedures, supporting continuous process improvement.

• Supervise, coach, and develop three manager-level employees across accounting, procurement, and administrative functions.
• Coordinate team workflows, ensure cross-training, and balance workloads across the department.
• Promote accountability, accuracy, and continuous improvement within the finance and administration team.

• Bachelor’s degree in accounting, finance, or related field required; CPA or advanced degree preferred.
• 7+ years of progressive experience in accounting or financial operations, including supervisory responsibility.
• Strong experience in financial reporting, month-end close, budgeting, and forecasting.
• Working knowledge of internal controls, compliance, audits, and regulatory reporting.
• Experience with payroll, benefits, and administrative operations in a structured environment.
• Strong systems and analytical skills with the ability to manage multiple priorities.
• Demonstrated ability to build strong, collaborative relationships across the organization, with a leadership style that fosters trust, approachability, and effective communication.

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance